- #Copy outlook for mac 2011 identity how to
- #Copy outlook for mac 2011 identity mac os x
- #Copy outlook for mac 2011 identity archive
On the screen that appears, deselect all check boxes except mail, then click the radio button for “Items that are in the category:”. Click the “File” menu dropdown then click “ExportĢ. To do so follow these steps, again, use the screenshots to guide yourself through:ġ. Once you’ve gotten this taken care of, we can get to exporting.
If you’ve highlighted many messages (say, 15,000 from all of 2010) expect this to take a little bit. Doing this will make things easier later. From here add a new category and name it something that describes the mail you are categorizing. To categorize mail, simply highlight the messages then click the categorize button on the toolbar. This involves categorizing the mail we want to archive, then exporting it out of Outlook. Once we know how we are going to archive, we can actually get to the archiving bit. Some things to think about are archiving folders that are for past clients or defunct projects or perhaps archiving large emails. If this is the case you’ll need to devise another archiving schema. The more folders, the more painful this becomes. If you want to do this by date in Outlook 2011, you need to touch every folder. Makes sense, no? The problem is there are some of us who create subfolders in the inbox.
#Copy outlook for mac 2011 identity archive
Most will choose to archive their oldest emails.
#Copy outlook for mac 2011 identity how to
There’s a few guidelines I can offer on how to best tell which mail is suitable for archiving, but this will vary from person to person. Lastly, after importing this mail back into Outlook, we need to delete the mail from your inbox to free the space.ĭetermining what mail needs to go into the archive involves a bit of planning. Secondly, we need to process these emails and export them from Outlook To best proceed let me outline the major steps we’ll be going through, then I’ll delve into detail on each.įirstly, we need to discern which emails will be labeled as those we are to archive
Yes, I’m sorry, the Internet is not as kind as we’d like. Solutions I’ve found online do not protect you in this manner and leave open the possibility of losing everything. It takes a bit of diligence, as there are a few steps involved, but if you follow them you’ll not only accomplish the intended goal, you’ll effectively create a backup of your archived mail as well. However, Outlook must always be closed in order to switch identities.Getting those emails stating your mailbox is full? Not getting mail because of it? Tech Support urging you to archive but you aren’t sure how to because you use Outlook 2011? Fear not! There’s a solution. If Identities are switched on a frequent basis, it is recommended that the Database Utility remain open while Outlook is open.
#Copy outlook for mac 2011 identity mac os x
This method is much more secure than using separate identities, since your Outlook data is now protected more effectively inside the user account by Mac OS X itself.ģ. You can no longer select Switch Identities in Outlook as this former Entourage feature is no longer available.Ģ. If several users wish to use Outlook on the same computer, the recommended procedure is to create individual user accounts and run instances of Outlook in each account. Select + "Create a New Identity", then "Set as default".ġ.
To switch Identities within Outlook 2011, simply hold down the Option key when launching Outlook. If multiple Identities are configured within Outlook 2011, the follow article will instruct you on how to switch between them.ġ.
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